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Forms

Please click on the employment classifications below to see the complete list of forms.


Form Names & Descriptions

New Employee Hiring Packet - Administrators/Faculty

Employment Forms need to hire Administrative Staff


Administrator Annual Performance Rating Form

Overall score for Administrator Employee Evaluation.


Administrator Performance Planning and Evaluation Form

Annual Performance Planning and Evaluation Form for Administrators.


Administrator Position Description

Position description template for Administrators staff.


Administrator Self Evaluation Form

Self Evaluation form to be completed by Administrators employees.


Alternative Work Schedule

Request form regarding flex workplace and flex schedule arrangements.


Banner Security Form

Complete this form to request Banner Access to specific ORG(s).


Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits.


Employee Data Sheet

Documents confidential employee information.


Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.


I-9 Instructions And Form

Documents the employee eligibility and authorization to work in the United States.


Leave/Absence Request And Authorization

Documents the employee request for approved leave, including annual, sick, bereavement, and jury.


Mid Year Coaching Discussion Worksheet

Document to facilitate mid year performance discussion.  


Name And Address Change Form

Changes your name and/or address on your payroll and personnel records.


Oath Of Allegiance

Board requirement for all Administrators and Faculty employees.


Denver Occupational Tax Withholding Form

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.


Overtime Form

Employee form to claim overtime.


Performance Plan Development Worksheet

Document to facilitate Performance Plan Development discussions. 


Personnel Action Form (PAF) 2016

Completion of this form is required to document and initiate Human Resources transactions. 


Webtime Entry Security Access Form

Request access to Webtime Entry for Timesheet and leave report approvals. 


Reconciliation Act (PRWORA) Form

Documents newly hired employees  for reporting purposes to Colorado Department of Human Services.


Salary Reduction Agreement-SRA(403B)

Authorizes payroll to withhold money for contribution to the 403(b) plan.


Salary Supplementation Instructions

Instructions on how to Complete this form to authorize the payment of a salary supplement for work performed outside of an employee's primary duties.


Salary Supplement Time and Effort Report

Salary Supplement and Time and Effort form.


Social Security Coverage Statement

Documents employee knowledge of the university employment not being covered by Social Security.


State of Colorado Application for Announced Vacancy

Application for Classified employment, promotion, or transfer.


W4 - 2018

Establishes tax withholdings for payroll.


W9

Complete this form in accordance with vendor relationships with the university. Required for all 1099 relationships.


Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.


Volunteer Service Agreement

Complete this form to volunteer you services.

Form Names & Descriptions

AF New Hire Packet for 2018

HR paperwork to be submitted for all new hire and returning hires. Cover sheet explains process completion and contact information.

NOTE: All hires who have not worked one year or more must complete all new paperwork.

Please contact Rafaat Khalid, our HR Associate for Affiliate Faculty, to schedule an appointment: 303.556.5702 or rkhalid@msudenver.edu.


Affiliate Pay Dates and Pay Rates 2018

2018 Affiliate pay dates and  pay rates. 


Affiliate Faculty FAQs

Frequently asked questions from Affiliate Faculty.


Affiliate Faculty Eligible Services

Programs and services that Affiliate Faculty are eligible to use.


Name And Address Change Form

Change your name and/or address on your payroll and personal records.


Salary Supplement Time and Effort Report

Salary Supplement and Time and Effort form.

Do not use to process pay for teaching duties, please use Affiliate Faculty spreadsheet. Spreadsheet may also be used to report the supplemental pay. Please contact HR Affiliate representative with questions: Rafaat Khalid at 303.556.5702 or rkhalid@msudenver.edu.

NOTE: If the employee works in a differing department, the salary supplement form will need both departments' signatures approval for HR representative to process payment.


Denver Occupational Tax Withholding Form

Denver Occupational Tax Withholding form may be submitted to exempt Denver Occupational tax withholding at the University. To qualify, the employee has a primary employer, work location is within the city and county of Denver and receives $500.00 or more per moth in wages from the primary employer.

NOTE: The form must be completed by the primary employer and turned into Payroll Services:

Inter-office CB 098, fax 303.556.5010, drop-off at Student Success Building 320.

Form Names & Descriptions

Application For Leave Without Pay

Leave without Pay form for Faculty and Chairs.


Application For Medical Leave Without Pay

Medical leave without pay form for Faculty and Chairs.


Banner Security Form

Complete this form to request Banner Access to specific ORG(s).


Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits.


Employee Data Sheet

Documents confidential employee information.


Faculty Annual Evaluation Form

Annual performance management form for tenured and tenure track faculty.


Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.


I-9 Instructions And Form

Documents the employee eligibility and authorization to work in the United States.


Name And Address Change Form

Changes your name and/or address on your payroll and personnel records.


Oath Of Allegiance

Board requirements for all Administrator and Faculty employees.


Opt_Td269

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.


Personnel Action Form (PAF) 2016

Completion of this form is required to document and initiate Human Resources transactions.


Webtime Entry Security Access Form

Requests access to Webtime Entry for Timesheet and Leave report approvals.


Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.


Salary Reduction Agreement-SRA(403B)  

 Authorizes payroll to withhold money for contribution to the 403(b) plan.


Salary Supplementation Instructions

Instructions on how to Complete this form to authorize the payment of a salary supplement for work performed outside of an employees primary duties.


Salary Supplement Time and Effort Report

Salary Supplement and Time and Effort Form.


State of Colorado Application for Announced Vacancy

Application for Classified employment, promotion, or transfer.


Transitional Retirement Program Agreement and Application

Complete this form to request transitional retirement.


Volunteer Service Agreement

Complete this form to volunteer your services.


W9

Complete this form in accordance with vendor relationship with the university. Required for all 1099 relationships.


Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.

Form Names & Descriptions

New Employee Hiring Packet - Classified Staff

Employment forms needed to hire Classified Staff


Alternative Work Schedule

Request form regarding flex workplace and flex schedule arrangements.


Banner Security Form

Complete this form to request Banner Access to specific ORG(s).


Corrective Action Template

Use this template to address corrective performance actions for classified staff.


 Self Evaluation Form - Classified  

Classified staff performance management self evaluation form.


 Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.


 Consolidated Appeal & Dispute Form

Instructions for completing the Consolidated Appeal & Dispute Form


Leave/Absence Request And Authorization

Documents the employee request for approved leave, including annual, sick, bereavement, and injury.


Opt_Td269

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.


Overtime Form

Classified Employee form to claim overtime.


Name And Address Change Form

Change your name and/or address on your payroll and personal records.


Classified Performance Management Program  

Guidelines for performance-based management of classified staff


Performance Documentation Template

Template for use in documenting performance concerns, goals, and objectives outside of the official performance management document.


Classified Performance Management Form

Classified staff annual performance management document


Performance Pay System Dispute Resolution Form

Dispute request form for classified staff performance review


Personnel Action Form (PAF) 2016

Completion of this form is required to document and initiate Human Resources transactions.


Webtime Entry Security Access Form

Request access to Webtime Entry for Timesheet and Leave Reporting approvals.


Position Description Questionnaire (PDQ)

The official job description for Classified employees.


Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.


Salary Supplementation Instructions

Instructions on how to Complete this form to authorize the payment of a salary supplement for work performed outside of an employee primary duties.


Salary Supplement Time and Effort Report

Salary Supplement Time and Effort Report form.


Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.


Volunteer Service Agreement

Complete this form to volunteer your services.

Form Names & Descriptions

New Employee Hiring Packet - Administrators/Faculty

Employment Forms needed to hire full time Faculty


Application For Leave Without Pay

Leave without Pay form for Faculty and Chairs.


Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits.


Employee Data Sheet

Documents confidential employee information.


Faculty Annual Evaluation Form

Annual performance management form for tenured and tenure track faculty.


Faculty Appointment Recommendation Form

Recommendation form to appoint faculty members to announced positions. Must be completed by the Dean, Department Chair or appropriate delegate.


Faculty Pay Option Distribution Form 2017-2018

Faculty Pay Option Distribution Form for 12 month pay option.


Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.


I-9 Instructions And Form

Documents the employee eligibility and authorization to work in the United States.


Name And Address Change Form

Change your name and/or address on your payroll and personal records.


Oath Of Allegiance

Board requirements for all Administrator and Faculty employees.


Opt_Td269

Denver Occupational Tax Withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.


Personnel Action Form (PAF) 2016

Completion of this form is required to document and initiate Human Resources transactions.


Webtime Entry Security Access Form

Requests access to Webtime Entry for Timesheet and Leave report approvals.


Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.


Salary Supplementation Instructions

Instructions on how to Complete this form to authorize the payment of a salary supplement for work performed outside of an employees primary duties.


Salary Supplement Time and Effort Report

Salary Supplement and Time and Effort Form.

Authorizes payroll to withhold money for contribution to the 403(b) plan.


Social Security Coverage Statement

Documents employee knowledge of the university employment not being covered by Social Security.


Transitional Retirement Program Agreement and Application

Complete this form to request transitional retirement.


Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.


W4 - 2018

Establishes tax withholdings for payroll.

Form Names & Descriptions

Employment Packets - 

New Student Employees - Completion of all forms is required to hire Work-study, Off-Campus Work-study or Hourly/Grant funded students.  Off-Campus Agencies or Non-MSU Denver Departments who are first time employers please contact the Student Employment Manager.  

International Students - Additional required forms and instructions that International Student Employees must complete.

 

Continuing Student Employees - Complete this packet for all students who are continuing their employment for the next semester or for changes to their current position. 


 Additional Forms - 

Student Employment Form (SEF)

Form documenting student employment information required for all newly hired and continuing student employees. Must accompany other documents as part of the hiring and payroll process.


Student Employment Paperwork Checklist

Checklist for supervisor and students to determine what paperwork is needed. 


Employee Data Sheet

Documents confidential employee information.


I-9 Instructions And Form

An electronic I-9 system was activated in August 2015 and the paper forms are no longer used, they are posted for reference only.

Documents the employee eligibility and authorization to work in the United States.

  • List of Acceptable Documents
  • Employees may present one selection from List A or a combination of one selection from List B and one selection from List C


Student Position Description

Complete this form to document student position responsibilities.


Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.


Social Security Coverage Statement

Documents employee knowledge of the university employment not being covered by Social Security.


Student Employment Direct Deposit Authorization

Documents the bank location and account information for student employee payroll deposits.


W4 - 2018

Establishes tax withholdings for payroll.


Student Employment Exception Request Form

Form requesting exception to the number of hours a student employee can work.


Employment Eligibility for International Students

Form must be completed each semester that an International Sudent plans on working. 


Student Employment Job Application

Student employment job application for employment.


Manual Check Request

Request form used to request a manual check for wages.


Name And Address Change Form

Changes your name and/or address on your payroll and personnel records.


Student Employment Performance Evaluation

Complete this form to document student employee performance.


Student Employment Separation Form

Complete this form for ending a student employee's employment.


Student Employment Warning Letter

Completion of this form is required to document and initiate Human Resources transactions.


Verification of Student Employment Form

Facilitates the verification of employment requests for student employees.


Volunteer Service Agreement

Complete this form to volunteer your services.


Split Assignment Form

Complete this form to agree to a split work assignment between multiple departments for student employees, regardless if they are paid through work-study or hourly funds.  


Worker's Compensation Policy and Providers

University's worker's compensation policy and list of approved providers - Acknowledged Form.


Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.

Form Names & Descriptions

Temporary Hourly Employee Packet

Hiring Packet for Administrative and Classified Hourly Employees.


Temporary Initiation Form

Use this form to initiate the hiring process for an Administrative or Classified Hourly Employee. 


Temporary Separation Form

Complete this form to end the employment for an Administrative or Classified Hourly Employee. 


Demographic Update Form 1003

Classified staff demographic update form for announced vacancies.


Direct Deposit Authorization

Documents the bank location and account information for employee payroll deposits.


Employee Data Sheet

Documents confidential employee information.


Auraria Campus ID Authorization/Change Form

The authorization form for a university issued ID card is available from AHEC.


I-9 Instructions And Form

Documents the employee eligibility and authorization to work in the United States.


Name And Address Change Form

Changes your name and/or address on your payroll and personnel records.


Opt_Td269

Denver Occupational Tax withholding form if an employee who has a secondary employer from whom he receives $500.00 or more per month for the purpose of avoiding over withholding the Occupational Tax.


Personnel Action Form (PAF) 2016

Completion of this form is required to document and initiate Human Resources transactions.


Reconciliation Act (PRWORA) Form

Documents newly hired employees for reporting purposes to Colorado Department of Human Resources.


Request Account Access for New and Temporary Employees 

Supervisor link to request computing access for new and temporary employees.


Social Security Coverage Statement

Documents employee knowledge of the university employment not being covered by Social Security.


Temporary Classified Position Description

Complete this form to document temporary employee responsibilities.


Volunteer Service Agreement

Complete this form to volunteer your services.


W4 - 2018

Establishes tax withholdings for payroll.


W9

Establishes tax withholdings for Temporary employees who are performing contract work for the University.


Workers Compensation First Report of Injury

Form to be completed in the event of an injury while working.

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Contact Human Resources

Address:

Office of Human Resources
890 Auraria Parkway, Suite 310
Denver, CO 80204

Map & Directions

Office Hours:

Monday - Friday: 8am to 5pm
Phone:   303.615.0999
Fax:       720-778-5830

Quick Links

FAQs
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Payroll Contact Information

Phone:  303.615.0039

Timesheets Email
Student & Temporary Employees:

payroll@msudenver.edu